Endologix, Inc

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Program Coordinator, US Sales

Program Coordinator, US Sales

Job ID 
2017-1751
Location 
US-CA-Irvine

More information about this job

Overview

Endologix develops and manufactures the latest innovations in endovascular aneurysm repair and sealing. We are a fast-moving, high energy organization. Employees are offered development opportunities and new responsibilities that might have taken them significantly more time in other organizations. Our commitment is to promise the development and refinement of skills while providing competitive compensation and benefits.

 

This position is responsible for providing a wide range of administrative and program support to the US Sales department.

Responsibilities

  • Provide word processing and other clerical support (e.g. faxing, copying, expense report processing and filing) as directed by the VP-US Sales

  • Coordinate & schedule Aortic Innovation Summit visits in Irvine and Santa Rosa

  • Ensuring proper communication to sales team before, during and following up Aortic Innovation Summits

  • Ensure PowerPoint slide deck is aligned for each AIS program and speakers

  • Coordinate with program speakers are available and planning on participating

  • Organizing presentation folders for the visit

  • Making and adjusting travel arrangements for visiting Doctors

  • Setting up the conference room and making food arrangements

  • Ensure proper signage and customer names are displayed during AIS programs

  • Coordinate and maintain up-to-date Sales Credentialing system for the US Sales Force

  • Provide an expertise into the various vendor credentialing systems to efficiently & effectively process credentials

  • Develop & maintain a database of credentialing to proactively manage expirations of rep credentials and any new requirements for credentialing

  • Coordinate and maintain a database for comprehensive records of rep training, to include:

  • Maintain Sales Training files

  • Identifying and rectifying any incomplete required training records

  • Insure proper coordination of this record keeping with the required Regulatory oversight at Endologix

  • Provide support for Regional PEVAR programs

  • Coordinate scheduling, travel, hotel, and food arrangements

  • Distribute all required Training Materials to Trainees and track the receipt of this content

  • Track and report the progress of all trainees in the Certification Training Program

  • Modify training materials as directed by the Director, Professional Development and maintain a comprehensive version control system for all content curricula

  • Coordinate certifications with Abbott Vascular

  • Coordinate and Support US Sales and Sales Management Meetings

  • Work with US Sales and Marketing leadership to coordinate US Sales functions and meetings

  • Schedule and manage planning meetings for sales meetings

  • Both on-site and off-site meetings

  • Help coordinate attendees, hotel arrangements and meeting spaces

  • Coordinate and maintain Radiation Safety monitoring program and equipment

  • Work with US Sales and Marketing to coordinate distribution of demo supplies for US Sales team

  • Work with Global Medical Affairs to coordinate meeting space, logistics and support for sales new hire programs in Irvine

  • Maintain calendar for VP-US Sales

  • Other duties may be assigned as deemed necessary by VP-US Sales

  • Perform other duties as assigned by supervisor.

Qualifications

  • Proficiency with the following systems: Microsoft Word, Excel, PowerPoint; Concur; SalesForce.com; RepTrax, VCS, and other Vendor Credentialing systems; Document Change Orders (DCO) systems; Standard Operating Procedures (SOP) systems

  • Extensive knowledge of administrative support procedures and office equipment.

  • Excellent attendance and punctuality

  • Ability to follow directions and be self-motivated.

  • Excellent multi-tasking and problem solving skills.

  • Highly organized and detail oriented

  • Excellent interpersonal and communication skills

  • High level of integrity and ability to maintain confidentiality.

  • Ability to work independently with minimal supervision. Business acumen is critical to supplement the VP, Sales and Director, Professional Development’s directions to insure quality and consistency in the day-to-day administration of the Sales Training & Customer-facing Endologix programs

Minimum Education:

High school diploma

 

Minimum Experience:

Minimum of 2 years of related experience with a High School Diploma

 

Specific Skills, Knowledge & Behaviors:

(To perform the job successfully, an individual should demonstrate the following competencies):

 

Core Competencies:

Customer Focus: Solicit and apply feedback from internal and external customers; Understand customers’ current and future expectations; Respond promptly to customer needs.

Innovation: Develop and champion unique ideas and solutions; Find new ways to use technology more effectively; Promote continuous learning.

Interdependent Partnering: Contribute to a productive and cooperative atmosphere; Show commitment to team objectives; Contribute own fair share of effort.

Master Complexity: Competently handle day-to-day work challenges; Thrive in uncertain circumstances; Adapt to changes in the work environment; Manage multiple tasks and competing demands; Change approach or method to best fit the situation.

Organizational & People Development: Function as both team player and leader; Provide informal feedback; Challenge the status quo; Strive for continuous professional development; Recognize the contributions of others; Set and achieve challenging goals.

Spoken Communication: Speak clearly and concisely; Listen carefully and seek clarification; Deliver effective presentations.

Written Communication: Write clearly and informatively; Create documents that are complete and accurate.

Commitment: Strive to attain quality results on time; Convey a sense of urgency and drive issues to closure; Earn a reputation for reliability and dependability.

Decisions: Make timely and sound decisions; Take risks and manage them intelligently.

Problem Solving: Proactively seek solutions; Gather and analyze information systematically; Develop alternative solutions; Think analytically and act decisively.

Diversity: Respond with sensitivity to people of diverse perspectives, ideas, backgrounds, lifestyles and ages; Foster open communication and respect for the individual.

 

Equipment Use & Abilities Required:

 

Equipment Use:   Copy machines, fax machines, calculators and personal computers and computer terminals.

Computer Skills: Software proficiency in Microsoft Office Suite.

Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, legal documents or governmental regulations.   Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills: Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

 

WORK ENVIRONMENT & PHYSICAL DEMANDS OF THE JOB:

The noise level in the work environment is usually quiet. While performing the duties of this job, the employee is regularly required to sit; use hands and fingers; talk or hear. The employee is occasionally required to reach with hands and arms and to move within and between the buildings. A computer terminal is used to access, input, and retrieve data. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision.

 

Endologix, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

                                            

If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access our career center as a result of your disability. To request an accommodation, contact a Human Resources Representative at Endologix Global Headquarters at 949-595-7200 or Endologix Santa Rosa Facility at 707-543-8800